03-23-2022 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MARCH 23, 2022 The foregoing resolution was duly seconded by Keis. Ayes (5). Nays (0). Resolution declared adopted. McGraw introduced the following resolution and moved its adoption: RESOL UTION NO. 2022-3-49 —APPROVE THE PURCHASE OF POURED IN -PLACE RUBBER SURFACING FROMST. CROIX RECREATION FOR ,$119,470.00 The foregoing resolution was duly seconded by Torkelson. Ayes (5). Nays (0). Resolution declared adopted. CLASSIFICATION & COMPENSATION STUDY AND IMPLEMENTATION PLAN The City Administrator stated that at the Council Workshop on February 23, 2022, Dr. Tessia Melvin from DDA Human Resources, Inc. presented the results of the classification and compensation study. He noted this study provides an updated compensation system that is clear and easy to understand which will help with the retention and ability to attract and hire staff. He explained the classification and compensation study included an analysis of our current compensation plan for compliance in the Minnesota Pay Equity Program, and as a result, DDA Human Resources recommended an update to our current pay plan to include 15 pay grades and 7 steps for each grade. The City Administrator explained that following the February Workshop, the City Council referred the study to the City Council Personnel Committee for further consideration. He reported that a Personnel Committee meeting was held on March 8, 2022 and Dr. Melvin joined the meeting to explain how the salary data from other cities was used to compare to positions in Little Canada. He reported that the Personnel Committee reviewed the proposed pay grades and grid, and discussed the details and financial impacts on implementing this new compensation system. After discussion, the Committee recommended City Council approval of the revised pay grid system as proposed with employees placed in recommended steps and a mid -year implementation date of June 29, 2022. The City Administrator reported that the total impact to the current budget for implementing the new pay grid system as proposed is approximately $32,560. This would be split between $18,400 from the General Fund and $14,160 from the Water and Sewer Fund. He noted the adopted 2022 budget includes a Council Contingency line item in the amount of $53,480 which can be utilized to implement the classification and compensation study. Keis asked if this would affect all employees. The City Administrator stated this will positively impact each and every employee. Fischer stated he was impressed with DDA Human Resources, Inc., and stated this was the first comprehensive compensation assessment done in a very long time. He noted this will cost money, but it was the right thing to do for our employees. McGraw stated he was also very impressed with Dr. Melvin, and with how Council member Fischer asked detailed questions. He noted the City has very good employees and they should be paid as very good employees. He suggested that the City should repeat a compensation study like this every four or five years. 7