05-25-2022 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MAY 259 2022 Roll Call Vote: Keis, Fischer, Miller and Torkelson. Ayes (4). Nays (0). Resolution declared adopted. PURCHASE WORK ORDER MANAGEMENT SOFTWARE The Public Works Director explained that City staff began researching work order management software last year and realized how effective it can be in creating a more efficient operation in the Public Works and Parks departments. He stated that currently, staff uses paper work orders, notes written on whiteboards, notecards, spreadsheets, and various other means to assign tasks and document work completed. He explained that work order management software offers an opportunity to leverage the data from our GIS system to bring all of those methods of distributing and documenting work under one platform. The software allows anyone to generate a work order from a desk or out in the field, and can even assign costs to a project to help track spending. The Public Works Director stated that $20,000 was budgeted in the Water and Sewer Capital Improvement Budget for the purchase of the software and first year of implementation and training. Going forward, funds from the operating budget will be used for annual subscription fees, which will likely be split between the Parks, Utilities, and Streets department budgets. Keis introduced the following resolution and moved its adoption: RESOL UTION NO. 2022-5- 71 — APPRO VE THE PURCHASE OF WORK ORDER MANAGEMENT SOFTWARE FR OM BRIGHTL Y SOFTWARE FOR $1319433.04 AND ENTER INTO A FIVE-YEAR CONTRACT The foregoing resolution was duly seconded by Fischer. Roll Call Vote: Keis, Fischer, Miller and Torkelson. Ayes (4). Nays (0). Resolution declared adopted. COUNCIL REPORTS & MEETING UPDATES None. There being no further business, the meeting was adjourned at 9:37 p.m. ohn T eis, Mayor Attest: w Cli� 'stoph Heine an, City Administrator 7