07-13-2022 Workshop Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of City Council FROM: Chris Heineman, City Administrator Bill Dircks, Public Works Director DATE: July 8, 2022 RE: City Hall Improvements Update At the end of 2021, the City Council approved funds for Oertel Architects to explore options to renovate the front office area to create more usable space and find additional room for employees as the staff expands. The employee restrooms are also in need of upgrades and some changes have been made to enable those restrooms to be ADA accessible. The attached drawings show what Oertel and staff has been able to come up with to better utilize the space. Below are some general comments for each area. Front Office: The proposal includes adding an additional office next to the existing office that was created for the Finance Director twenty years ago and now houses the Code Enforcement Officer and the Fire Marshal. Both offices are proposed to have full walls. There are also two temporary workspaces just outside of the two offices and will allow more part-time staff to have a space of their own when they are at City Hall and others could use the space as well when needed. The front office changes also include removing the door near the water fountain and sliding the area occupied by Lisa towards the counter for easier access and to eliminate traffic between Lisa and the front counter. The west door in the lobby will allow employees to get to the conference room, break room, and council chambers. The counter is proposed to be narrowed for closer contact and easier access for passing documents and other items. A lower counter space is also proposed to meet ADA standards. Plexiglass is proposed to be permanently added at both counters with a talk-through box to aid in the ability to hear and understand what others are saying from both sides of the counter. The two workstations behind Lisa will remain very similar to the existing setup. All front office furniture is proposed to be replaced with new furniture as the existing furniture is over 30 years old. Copier Area: Part of the front office area renovation includes relocating the copier to the unused space to the right of the front entry door. The area is proposed to be walled off to separate it from the foyer and the copier will be set up in that space to reduce the noise level up front.