09-14-2022 Council Packet - Laserfiche WebLink

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CITY OF OLIVIA | Staffing Study Proposal ■ Review draft questionnaire ■ Review project timeline ■ Refine work plan to ensure it meets the expectations of the City STEP 2: INFORMATION GATHERING During this phase of the project, a substantial amount of pertinent data will be collected for additional review. Data that will be gathered includes: ■ Mission/Value Statement/Strategic Direction ■ Organizational structure for Administration and the City ■ Personnel Policies ■ Process and documents used for employee evaluations ■ Budget and long-term financial planning ■ Any applicable previous studies not conducted by DDA that have been done ■ Job descriptions ■ Facility information ■ Collective Bargaining Agreements (if applicable) ■ Applicable policies ■ Environmental scan of major outside influences ■ Other relevant information STEP 3: INFORMATION GATHERING MEETINGS Individual one-on-one meetings will take place with the six members of the leadership team following submittal of responses to questionnaire. These discussions will focus on: ■ City services being aligned with Council Mission/Vision and resident expectations ■ Current strengths and challenges at the City ■ Priorities of the individual departments ■ Roles, duties, and responsibilities of individual staff members ■ Internal and external communications ■ Level of efficiency within the current department structure ■ Service and accountability gaps ■ Current and future staffing needs ■ Service streamlining ■ Department culture ■ Other topics STEP 4: INFORMATION ANALYSIS Review of the information gathered in Steps 1 - 3 will take place. This will include an analysis of the current organization. STEP 5 : REVIEW OF INITIAL FINDINGS An outline of the information will be shared with the Administrator, and then DDA HR will meet to review data, options, and recommendations. After review, the Administrator will provide feedback prior to the development of a final report.