08-04-2022 Parks_Rec Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of the City Council FROM: Bryce Shearen, Parks & Recreation/Community Services Director Eric Seaburg, P.E., City Engineer DATE: July 27, 2022 RE: 2022 Gervais Mill Park Improvements ACTIONS TO BE CONSIDERED: Motion to award the 2022 Gervais Mill Park Improvements to Albrecht Company in the amount of $139,705.00. BACKGROUND: On July 15, 2022 bids were opened for the 2022 Gervais Mill Park Improvements Project. The project includes an ADA-accessible sidewalk extension along Noel Drive providing a connection to the existing trail and completing the internal trail to provide a looped trail system within Gervais Mill Park. In summary, the project includes the following elements: • ADA-accessible concrete sidewalk • A creek overlook with limestone seat blocks and decorative railing • Trees and planting beds near the existing trail connections • Limestone seat blocks and a larger ‘sidewalk node’ near the eastern trail connection • Interpretive signage • Bike racks Previously, a version of this project was bid in 2020. At the time, the low bid of $107,985 was outside of the City’s budgeted funding. City staff began seeking grant funds to supplement budgeted funds. The City was awarded MnDNR grant funds in the amount of $97,000 through the MnDNR’s 2021 Local Trails Connections Program. The grant submittal identified a total project cost of $132,000 with a minimum City-match amount of $35,000. Per the grant contract agreement, the project must be completed before June 30, 2023, to receive the grant funds. Due to an increasingly expensive bidding environment, ongoing supply chain issues, and the relatively small scope of the project, bids again came in higher than anticipated. However, staff feels that the quote from Albrecht Company for $139,705 is competitive for the scoped improvements and would allow this project to be completed in 2022 before the grant expiration date. Only one other contractor out of a pool of 10 opted to provide a bid. The following is a summary of the bids received: