10-12-2022 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of City Council FROM: Chris Heineman, City Administrator Bill Dircks, Public Works Director DATE: October 12, 2022 RE: Approval of City Hall Renovation Plans & Specifications ACTION TO BE CONSIDERED: The City Council is asked to review the plans and specifications for the renovation of City Hall and consider approval of the final plans and specifications and authorize the bid process via Sourcewell. BACKGROUND: In December 2021, the City Council selected Oertel Architects to explore options to renovate the front office area to create more functional space and provide additional workspace for employees. Both the public and employee restrooms are also in need of upgrades to meet ADA accessibility requirements. City staff presented the preliminary project scope for the City Hall renovations at a City Council workshop on July 13. Based on feedback from the Council, staff continued to refine the scope with Oertel Architects and is now at a place where the plans and specifications can be finalized and the project can be advertised for bids. The attached architectural drawings show the final plans and specifications including renovations in each of the following areas. Front Office Area: The proposal includes adding an additional office next to the existing office that was created for the Finance Director twenty years ago and now houses the Code Enforcement Officer and the Fire Marshal. Both of the new offices are proposed to have full walls and will be utilized for the Building Official and the Code Enforcement Officer. There are also two new work stations outside of the new offices which will enable part-time staff to have a work space of their own when they are at City Hall. One of these spaces will be utilized by the Fire Inspector and the other office is available for other part-time staff or interns on an as-needed basis. Other significant changes to the front office include removing the door to the right of Lisa’s current desk and incorporating Lisa’s desk into the reception area for easier access and to eliminate unnecessary traffic flow between Lisa and the front counter. The existing lobby door to the west of the reception area will provide access to the lobby, conference room, break room, and council chambers for all employees. The reception counter will also be narrowed to improve communication with residents, and an accessible section will be added to the customer’s right side meet current ADA standards. Plexiglass is proposed to be permanently added at both counters with a talk through box to aid in the ability to hear and understand what others are saying from both sides of the counter.