10-12-2022 Council Packet - Laserfiche WebLink

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The two work stations behind the reception area will remain very similar to the existing layout but will include additional spacing and sound separation. All front office furniture will be replaced with new furniture as the existing furniture is well over 30 years old. Front office staff was included throughout the entire planning process and are excited about the improvements to the front office area. In addition to significant input on the layout and design for optimal customer service and traffic flow, they provided input on colors for the various surfaces including the cubicle fabric, work surfaces, and accent wall paint. In addition to the office area renovation, the proposed plans include HVAC upgrades to improve air flow and the ability to heat and cool the main office area. The current heating and cooling system includes base board registers against the outside walls that are blocked by wall panels and are very inefficient. New ductwork and vents will be added to the ceiling grid which will provide much more efficient heating and cooling the front office area utilizing existing furnaces and A/C units. Copier Area: Another major component of the front office area renovation includes relocation of the copier to the vacant and underutilized space to the right of the front entry door. The area is proposed to be walled off to separate it from the foyer and the copier will be set up in that space to reduce the noise level up front. New ductwork and vents will also be added to this area utilizing existing furnaces and A/C units. Employee Restrooms: The employee restrooms have remained essentially untouched since the original City Hall was built in the 1970’s and are due for an upgrade. A new countertop was installed on both restrooms in 2016, but no other changes have been made. Neither of these spaces meet current ADA standards, and a percentage of a remodeling project such as this must be dedicated to improving accessibility. The doors do not currently lock even though there is only room for one person in each restroom. The bathroom would be totally gutted and reconfigured as shown in the attached plans. Both would be ADA Accessible and would have one toilet and a sink. New tile will be installed on the floors and walls. The existing coffee bar and sink area will be removed to make room for the new configuration. Financial Impact: The estimate provided by Oertel back in July was $256,853 for construction and $111,148 in soft costs. An updated estimate has not been calculated but it should be in a similar range as it was a conservative estimate and there have been some additional cost saving measures identified since July. If approved, the project will be competitively bid through Sourcewell. A proposed timeline is included in the packet. RECOMMENDED ACTION: Staff recommends City Council approval of the final plans and specifications for the City Hall renovation and authorize the bid process via Sourcewell.