10-12-2022 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Keis and Members of the City Council FROM: Bryce Shearen, CPRP, Parks & Recreation/Community Services Director DATE: October 12, 2022 RE: Purchase of Utility Vehicle for Park Maintenance ACTIONS TO BE CONSIDERED: Motion to approve the purchase of a Toro Workman HDX and Rahn Field Groomer from MTI for $34,612.39. BACKGROUND: The Parks & Recreation Department currently has two utility vehicles for park-related maintenance tasks that are used daily from spring to fall for a wide variety of tasks. Those tasks include painting field lines, grooming ball fields, being used in parks during summer events, weed spraying, and trash and litter cleanup. The 2006 Cushman is scheduled for replacement this year and staff have looked at a few different replacement options. In the end, staff has determined that a Toro Workman is the best fit for what the department needs. The Parks & Recreation Department replaced the 2004 Cushman with a Toro Workman in 2018 and has been very satisfied with the performance of that utility vehicle. The Toro Workman is a versatile vehicle that has a dump box and a field groomer attached to drag ballfields. With the amount of use these utility vehicles get and keeping safety as a top priority, Staff has added the option for a hard cab which provides rollover protection for the occupants and also has a windshield for eye protection of the occupants. As seen in the previous Toro Workman that was purchased the cab has provided more comfort for the operators. Staff has also found that the Toro is easy to operate and is a good utility vehicle for seasonal employees that may not have a lot of experience. The Workman as set up by staff has a total cost on the state contract of $31,254.49. In addition to purchasing the utility vehicle, staff is recommending purchasing a Rahn field groomer to be attached to the Workman. Staff has used Rahn groomers for many years and are pleased with how they work. A new Rahn groom has a state contract cost of $3,357.90. Staff is also recommending keeping the 2006 Cushman (2000 hrs) in its fleet of vehicles and not trading it in. With a trade-in value of around $2000 from MTI, staff believes that with the small trade-in value it would benefit the Parks & Recreation Department better to keep this vehicle. The Cushman will be able to provide an extra vehicle for the seven seasonal employees during the summer and it will also create staff efficiencies by becoming the dedicated paint vehicle to paint foul lines for the ball fields and soccer fields. With the increase in field usage, staff is having to paint more frequently, and continually adding and removing the paint equipment is a