11-30-2022 Council Packet - Laserfiche WebLink

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18 C. Relocation. Records that are sufficiently detailed to demonstrate compliance with 24 CFR 570.606 related to displacement, relocation, acquisition, and replacement of housing, including records that demonstrate that Grantee has taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit organizations, and farms) as a result of activities undertaken with CDBG Funds. Grantee must maintain a separate record for each displaced person, family, individual, business, nonprofit organization, and farm. Such records must indicate the overall status of the relocation workload. D. Property Acquisition. Where applicable, records related to property acquisition, including the following: 1. Invitation to owner to accompany appraiser during inspection; 2. At least one property appraisal; 3. Statement of basis for determination of just compensation; 4. Written offer of just compensation; 5. All documents involving conveyance; 6. Settlement cost reporting statement; and 7. Notice to surrender possession premises. E. Equal Opportunity. Records documenting the racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or benefited from, the activities carried out under this Grant Agreement. Grantee also is required to maintain data that records its affirmative action in equal opportunity employment, and its good faith efforts to identify, train, and/or hire lower income residents of the project area and to utilize business concerns that are located in or owned in substantial part by persons residing in the area of the project. F. Labor Standards. Records documenting compliance of all contractors performing construction work under this Grant Agreement with the labor standards made applicable by the Davis-Bacon Act, as amended (40 USC 3141-3148). G. Other. Such other records as may be required by the Authority and/or HUD. Section 3.4 Retention of Records. Required records must be retained for a period of six (6) years after termination of this Grant Agreement, except as follows: A. Records that are the subject of audit findings must be retained for six (6) years after such findings have been resolved; and B. Records for nonexpendable property must be retained for six (6) years after its final disposition. Section 3.5 Reports. Grantee is required to submit reports as required by the Authority on a monthly and annual basis, and also prior to project execution.