12-14-2022 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL DECEMBER 14, 2022 Fischer stated that he feels the City could step in and pay for a little more of the costs than usual since this benefits both the residents and the city. The City Engineer stated that the final assessments amounts are not determined until the project is near completion, so the Council can decide what they want to do later. McGraw introduced the following resolution and moved its adoption: RESOL UTION NO. 2022-12-158 APPROVE RECEIVING THE FEASIBLITY REPOR T AND CALL FOR AN IMPR O VEMENT HEARING FOR S UNRISE DRIVE MILL & OVERLAYPROJECT 2023-05 ON JANUARY 25,2023 AT 7.30 P.M., WITH THE UNDERSTANDING THA T STAFF WILL COME BA CK WITH RECOMMENDA TIONS FOR EQ UIBILITY FOR RESIDENTS The foregoing amended resolution was duly seconded by Keis. Ayes (5). Nays (0). Resolution declared adopted. 2023 LITTLE CANADA FIRE DEPARTMENT CONTRACT The City Administrator stated that the 2023 Fire Department contract has updated budget numbers to reflect the City's adopted 2023 budget. He noted that this has been reviewed by the Fire Chief and Fire Department Long Range Planning Committee. Keis introduced the following resolution and moved its adoption: RESOL UTION NO. 2022-12-159 —APPROVING THE 2023 FIRE DEPARTMENT CONTRA CT AS PRESENTED B Y THE CITY ADMINISTRA TOR The foregoing resolution was duly seconded by Fischer. Ayes (5). Nays (0). Resolution declared adopted. AWARD BID FOR PIONEER PARK IMPROVEMENTS The City Engineer stated that bids were opened for the site improvements associated with the 2023 Pioneer Park Improvements Project. He reported the site improvements within the bid package included new sidewalks and trails throughout the project area, site grading and drainage improvements, rainwater gardens and turf mounds, interactive water feature (push button activation), tree and landscaping plantings, fencing and site restoration. The City Engineer reported that Albrecht Company was the lowest bidder with a total bid amount of $1,010,402.50. The City of Little Canada has worked with Albrecht Company on similar projects in the past and has found their work to be timely with good workmanship. He noted that the bids did come in higher than expected so there is a funding gap of about $150,000. He stated that staff is working with Albrecht Company to identify ways to reduce the costs, and potentially having city staff. do some of the work instead of by Albrecht. Keis asked how much of a gap does staff think it will get down to. The City Engineer stated that he does not see the gap being any lower than $50,000 without compromising elements of the project. : 10