12-14-2022 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL DECEMBER 14, 2022 Fischer stated that the difference was about 15% higher than anticipated, but this has been planned for a long time and he hopes there can be funds found to cover the difference. McGraw agrees and does not want to see this project be stalled. Keis introduced the following resolution and moved its adoption: RESOL UTION NO. 2 022-12-160 A WARD BID FOR PIONEER PARK IMPR O VEMENTS TO ALBRECHT COMPANY, WITH STAFF CONTINUING TO WORK TO RED UCE COSTS, AND APPR O VE CHANGE ORDER #1 The foregoing amended resolution was duly seconded by McGraw. Ayes (5). Nays (0). Resolution declared adopted. AWARD BID FOR CITY HALL REMODEL PROJECT The City Administrator explained that the City has been working with Oertel Architocts, on -a renovation plan for City Hall which includes renovating the employee restrooms, reconfiguring the front office area to add additional office space and building the front counter to provide ADA access and make it easier to interact, renovating the public restrooms, and adding acoustical panels in the lobby area to reduce the echoing sounds while people are talking. He noted there will be an additional $31,763.82 for furnishings, which includes new work spaces and furniture for the front office area. He stated that $450,000 was budgeted in the Capital Improvement Plan and the total cost for the project is $4335222.27. Fischer introduced the following resolution and moved its adoption: RESOLUTIONNO. 2022-12-161 AWARD BID TO KRA US ANDERSONIN THE AMOUNT OF $401,458.45 FOR THE CITYHALL RENO VA TIONPROJECT The foregoing amended resolution was duly seconded by McGraw. Ayes (5). Nays (0). Resolution declared adopted. PURCHASE OPENGOV SOFTWARE FOR PERMITS, LICENSING, CODE ENFORCEMENT & PLANNING The City Clerk explained that the City has been looking for software platforms that allow residents and contractors to perform common tasks such as building permits, contractor licenses, business licenses online as well as through mobile devices used by staff. She stated after reviewing available options, the City has identified a software platform, OpenGov, that meets all of our identified needs. She explained the OpenGov Citizen Services module also includes a Reporting and Transparency module to allow the City to share data with the public. She explained it allows residents to pay for permits or licenses securely online and track the status of their requests, as well as engage with the City staff responsible for each process. She stated the first year cost includes the purchase price plus the first year maintenance fee. 11