03-10-09 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MARCH 10, 2009 The Administrator also noted that later in the agenda there will be discussion about a proposed assessment policy modification relative to the 2009 reconstruction projects. Keis noted that his recollection was that tlu•ee of the six projects were approved without condition. The Administrator replied that that was correct. The Desoto Street/Costa Lane, Westwind/Windrow, and Thunder Bay Road projects were approved without conditions. The Demont Avenue, Lakeside Court, and Eli Road/Desoto Street (from Eli Road to LaBore Road) were approved subject to review of bids with the neighborhood and additional consideration by the Council based on the results of that review. The Administrator recommended that award of the bids for all the proposed projects be tabled until March 25u'. Montour asked if deleting any of the individual projects will impact the bid results. The Administrator replied that it could depend on how much is deleted, but noted that the City preserves its ability to delete project components in the bid specifications. Ms. Boss introduced the following resolution and moved its adoption: RESOL UTION NO.2009-3-56 -TABLING ACTION ON THE AWARD OF 2009 PROJECT BIDS UNTIL THE MARCH 25, 2009 COUNCIL MEETING AS RECOMMENDED BY CITY STAFF The foregoing resolution was duly seconded by McGraw. Ayes (4). Nays (0). Resolution declared adopted. ASSESSMENT The City Administrator reviewed his report dated March 6, 2009 POLICY proposing an assessment policy modification for 2009 Improvements MODIFICATION decreasing the lot width maximum from 125 feet to 100 feet. The Administrator noted that given the current state of the economy, the high level of assessments, and the savings that the City will achieve due to the favorable bids received, the modification will help to pass on the savings to property owners without creating inconsistencies with how past projects have been assessed. The Administrator noted that reducing the maximum lot width subject to assessment brings the City closer to the "per unit" assessment concept. He noted that staff did not advocate going to the "per unit" concept due to the shifting of burden that would result between properties versus what property owners were told at the improvement hearing. The exception is Thunder Bay Road where a "per unit" assessment was initially recommended. The Administrator noted that the property owners on Thunder Bay Road are also being given an early failure credit on curb and gutter.