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<br /> <br /> STAFF REPORT <br /> <br /> <br /> <br />TO: Mayor Fischer and Members of City Council <br /> <br />FROM: Heidi Heller, City Clerk/HR Manager <br /> DATE: January 11, 2023 <br /> RE: Designation of Data Practices Responsible Authority and Compliance Official and <br />Ratifying City Procedures for Access to Public and Private Data <br /> <br /> <br />ACTION TO BE CONSIDERED: <br />Designate the City Clerk/HR Manager, Heidi Heller, as the Data Practices Responsible Authority <br />and Compliance Official, and ratify the city procedures for access to public and private data. <br /> <br />BACKGROUND: <br />MN State Statute states that the written policy must be updated no later than August 1 of each year <br />to reflect any changes in personnel or procedures. There are no changes to personnel or procedures <br />proposed for 2020. <br /> <br />MN State Statute 13.025 Subd. 3 <br />The responsible authority shall prepare a written policy of the rights of data subjects under <br />section 13.04 and the specific procedures used by the government entity for access by the <br />data subject to public or private data on individuals. The written policy must be updated no <br />later than August 1 of each year, and at any other time as necessary to reflect changes in <br />personnel, procedures, or other circumstances that impact the public's ability to access <br />data. <br /> <br />RECOMMENDATION: <br />Staff recommends designating the City Clerk/HR Manager, Heidi Heller, as the Data Practices <br />Responsible Authority and Compliance Official, and ratifying the city procedures for access to <br />public and private data. <br /> <br /> <br />