01-11-2023 Council Packet - Laserfiche WebLink

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CITY OF LITTLE CANADA PROCEDURES FOR ACCESS TO PUBLIC AND PRIVATE DATA GENERAL All requests to inspect data, or for copies, or for summary data, must be in writing. Requests should be directed to the Responsible Authority. All requests to inspect data will be limited to normal business hours of the city. Every attempt will be made to comply with requests in an appropriate and prompt manner as specified by these procedures and by the Minnesota Government Data Practices Act. EXAMINATION OF THE DATA 1. Public Data. Any person upon request to the Responsible Authority may examine public government data without charge. 2. Private or Nonpublic Data. Examination of private or nonpublic government data is available without charge only to: a) the subject of the data; b) people within the City whose work assignment reasonably requires access; c) agencies authorized by State or Federal law; and d) agencies or individuals who have the express written consent of the subject of the data. Any such person or agency seeking examination must identify him or herself by presenting a Minnesota Driver’s License or other picture identification card acceptable to the Responsible Authority. 3. Confidential or Protected Nonpublic Data. Examination of confidential or protected nonpublic data is limited to: a) persons within the City whose work assignments reasonably require access, and b) agencies or individuals authorized by State or Federal law to gain access. Any such person or agency seeking examination must identify him or herself by appropriate identification acceptable to the Responsible Authority. The Responsible Authority cannot disclose the actual confidential data to the subject of the data but, upon request, shall inform the subject whether confidential data is maintained on him or her. The subject of the data may gain access to this knowledge only upon: a) appearance at the City office with Minnesota Driver’s License or other picture identification acceptable to the Responsible Authority or, b) appearance by the subject’s personal representative identified by a Minnesota Driver’s License or other picture identification acceptable to the Responsible Authority and with a written and notarized authorization by the subject of the data. 4. Explanation of Data. Upon request to the Responsible Authority, any person may receive an explanation of the content and the meaning of the data that has been received or inspected. 5. Copies of the Data. Any person, upon request to the Responsible Authority, may receive copies of any data that he or she is entitled to inspect. The Responsible Authority will provide copies within a reasonable time after receipt of the request and charge the requesting party the actual costs of the material and any special costs to produce the copies. The fee is $.25 per page for copies that includes the labor involved in preparation of the data requested.