01-11-2023 Council Packet - Laserfiche WebLink

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Proposal for the Establishment of a Stormwater Utility 01/05/2023 Page: 4 • New fee structure and how it offsets future cost increases in other utilities. • Draft stormwater utility ordinance. The report will describe how the utility can/will be used in lieu of assessments and address how the City will handle previously assessed properties. A draft copy of this report will be shared with City staff for their review and comment. Once staff have accepted the draft report, it will be presented at a City Council meeting. After gaining City Council approval to proceed, Bolton & Menk will generate a newsletter and a list of “Frequently Asked Questions” that can be distributed to the Little Canada citizens and property owners. Bolton & Menk will also coordinate and present the report to the public in an informational open house meeting. Task 6.0 – Prepare Final Stormwater Utility Justification Report Based on the discussions at these meetings and the direction of City staff, Bolton & Menk will finalize the fee structure and provide the spreadsheet of the final rates to be incorporated into the existing utility billing format. Task 7.0 – Prepare Final Stormwater Utility Ordinance (CITY TASK) Bolton & Menk will finalize the Ordinance to match the current law governing stormwater utilities in Minnesota. It is recommended that this ordinance does not include the fee schedule, but that it be incorporated by resolution. This will allow flexibility in the rate schedule without revisiting the ordinance in the future. This ordinance will be submitted to the City attorney for comment prior to presenting it to the City Council for adoption, if desired. Task 8.0 – Develop Educational Materials Bolton & Menk will assist the City in developing educational materials for the public. This will include the development of a newsletter article, an educational brochure, one public informational meeting presentation and one public hearing with the City Council. The hearing will likely be associated with the proposed Stormwater Utility Ordinance. Task 9.0 – Finalize Stormwater Utility Rate Database Upon acceptance of the ordinance, the database that has been described throughout the previous tasks will be finalized to reflect the direction of the council and the accepted ordinance. Bolton & Menk will then work with City staff to incorporate the database into the current utility billing system. This is likely to include new billing names that were not previously included in the utility billing schedule. This is because properties like storage facilities that do not have a need for water and sewer service will now be billed for their contribution to the storm sewer system (an example of the fair distribution of the fees). Bolton & Menk will also prepare a storm water utility parcel map, showing the various parcels and parcel codes, in a layer format that is compatible with the City GIS system. Task 10.0 – Develop Administrative Processes Bolton & Menk will work with City staff to develop administrative processes necessary to run the stormwater utility – especially the appeal process for resolving conflicts. This will likely be relative