03-22-2023 Council Packet - Laserfiche WebLink

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STAFF REPORT TO: Mayor Fischer and Members of City Council FROM: Chris Heineman, City Administrator DATE: March 22, 2023 RE: Organizational Study & Gap Analysis ACTION TO BE CONSIDERED: The City Council is asked to consider a Motion to Accept the Organizational Study and Gap Analysis Final Report from David Drown & Associates Human Resources (DDA/HR). BACKGROUND: In April of 2022, the City Council and staff members participated in a 2-day strategic planning workshop to review and update the City of Little Canada’s 5-year Strategic Plan. As a result of this process, the City Council identified nine outcome areas with several strategic directions and action steps. One of the 1-year action steps was conducting an organizational study focused on staff capacity and gap analysis of our current staffing structure focused on communication, community engagement, and public outreach. The City Council discussed the Strategic Plan at the July 13, 2022 City Council Workshop and several Council members discussed the importance of conducting an organizational study as soon as possible. City Council members recommended moving this forward as a top priority, as so many of the other strategic initiatives depend on existing staff capacity. Staff reached out to two consultants that conduct classification and compensation analysis in August and received two proposals. DDA Human Resources (David Drown Associates) was the most competitive and the proposal was tailored to our needs. Staff has also checked with a few of the other cities listed as references and feels very comfortable recommending DDA Human Resources. In September 2022, the City Council approved a contract with David Drown & Associates (DDA/HR) to conduct an Organizational Study & Staff Gap Analysis to review our current staffing structure with specific attention focused on communication, community engagement, and outreach to the public. Pat Melvin from DDA Human Resources attended the March 8 City Council workshop to present his findings on the Little Canada Organizational Study & Gap Analysis. The final report is attached. The findings and recommendations provide a basis for future staffing decisions and will be utilized by the City Administrator and Leadership Team to recommend adjustments in staffing to the City Council. Final decisions on organizational staffing levels will be evaluated based on priority, potential impact on municipal operations, and the availability of funding and impact on the levy. RECOMMENDED ACTION: Staff recommends that the City Council adopt a Motion to Accept the Organizational Study and Gap Analysis Final Report from Pat Melvin of David Drown & Associates Human Resources (DDA/HR).