06-14-2023 Council Packet - Laserfiche WebLink

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STAFF REPORT TO:Mayor Fischer and Members of the City Council FROM:Bryce Shearen, CPRE, Parks & Recreation/Community Services Director DATE:June 14, 2023 RE:Electrical Upgrades at Spooner Park ACTION TO BE CONSIDERED Motion to approve the quote from Hunt Electric in the amount of $51,210.00 for electrical upgrades at Spooner Park. BACKGROUND Staff met with Canadian Days committee members Jeanne Parsons and Sue Nelson in February 2023 to discuss this year’s Canadian Days festival. Canadian Days was requesting additional help from City staff to help set up before the event due to some of their volunteers not returning. They were estimating approximately 60 hours of staff time. The Public Works Director and Parks & Recreation Director felt maintenance staff time could be allocated to help with set-up needs and were happy to be able to provide the partnership and assistance for the annual city celebration event. Canadian Days also brought up a new state electrical code change that impacted the Canadian Days event and how they were going to need to run power to food vendors, lighting, tents, the band, and other miscellaneous electrical needs they had. For the event to comply with new electrical codes there would need to be additional electrical panels throughout the northern portion of the park. Staff immediately began to contact electrical contractors to meet with them on-site and asked them to prepare proposals to provide additional electrical services in the park. Staff met with Muska Electric and Hunt Electric. Both contractors have done electrical work in the City. Through discussing the project scope with the contractors it was found that some other electrical upgrades were needed to add more electrical services in the park before adding additional panels and it was also found that the electrical panel at the bandshell is outdated and should be taken out of service or upgraded. Since there are activities programmed using the bandshell, it is important to make sure the electrical service there complies and is safe to use. Since an electrical contractor will be onsite doing the upgrades, there would be a considerable cost advantage to upgrading the bandshell at this time. Both contractors provided a quote for the work. Muska Electric proposed portable electrical stations and Hunt Electric proposed permanent electrical panels. After discussing with Canadian Days the preference was to have permanent electrical panels which would eliminate the need for storage of