08-09-2023 Council Packet - Laserfiche WebLink

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Ramsey County │ Annex A: Volunteer and Donations Management 24 • Work with the VDCB Director and other VDCB Group Supervisors to understand resources available and current needs and to maintain situational awareness. • Identify and prepare transportation assets for use to support volunteer and donations management functions. • Identify and coordinate with those voluntary organizations that could aid in operating the transportation program. • Determine how transportation operations will be logistically supported. • Staff the Transportation Group with volunteer or paid workers, conducting on-the-job training as needed. • Coordinate and carry out the transportation of volunteers and material goods in support of volunteer and donations management functions. • Maintain accounts of expenses, individual work hours, etc., to support match requirements for public assistance in case of a disaster declaration. • Prepare SitReps for the EOC documenting requested EEIs, such as number of vehicles used, number of volunteers transported, weight and/or cubic yards of goods moved, and any unmet needs. 3.5.5.4 Additional Considerations • Donors should not assume unsolicited relief supplies will be transported free (e.g., fuel is not free) or at government expense. The donor has the primary responsibility to find transportation for the goods they are donating. Local trucking firms may be willing to help in times of disaster if funds are available to cover part of the expense. Donors often raise money to help pay transportation costs. • Liability may be a concern when transporting goods or volunteers. County counsel should be consulted to ensure that any needed waivers are in place prior to transporting these assets. 3.5.6 DEMOBILIZATION During the demobilization phase, RCEMHS will support the transition back to steady state. This support includes the following key tasks: • Drawdown and return of resources. County-provided personnel, supplies, and equipment are released from deployment and returned to their normal operating/storage location(s). • Collection and submission of documentation. Examples include EOC activity logs, EOC action plans, receipts, contracts, and any other documentation that is not otherwise protected. Documentation should be turned in and maintained according to EOC procedures. • Public information. Strategies should shift to connect residents and visitors with recovery services or long-term recovery groups as appropriate. This may include mental health resources, individual assistance, and sources for ongoing information and benefit by engaging cultural brokers and trusted community stakeholders to assist in adequate and sustained tracking of situational awareness.