08-09-2023 Council Packet - Laserfiche WebLink

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Ramsey County │ Annex A: Volunteer and Donations Management 23 • Affiliated volunteers arriving to register will be directed to their agency’s check-in area. They do not need to go through the lines and registration process with unaffiliated volunteers. Field unit leaders, etc., of volunteer agencies participating in the disaster must check in with the EOC and receive credentials for their volunteers. • Whenever possible, additional services, including feeding, Critical Incident Stress Management, and First Aid will be made available at volunteer reception centers. • Laws regarding the use of government volunteers on private property will vary depending on the jurisdiction. The jurisdiction may choose to have property owners register to have volunteers come and assist them with a particular disaster recovery task at an agreed time. Otherwise, volunteers may be prohibited from entering and working on private property. 3.5.5 TRANSPORTATION GROUP OPERATIONS 3.5.5.1 Overview Generally, donors or volunteers can provide their own transportation for goods and services. However, on occasion, there may be a need to assist in transporting needed donations from a business/corporation to a location (e.g., Service Site) where impacted residents can receive them. Additionally, there may be a need to transport donations from collection centers to warehouses and donation centers. It may also be safer or more efficient to transport volunteers from VRCs to work sites using group transit. The Transportation Group supports these operations. 3.5.5.2 Roles • Transportation Group Supervisor. This position typically serves in the field and operates as the direct link between the EOC and the Transportation Group. The Transportation Group Supervisor will communicate Transportation Group requests, provide SitReps, and will work to resolve other requests and issues that come from the VDCB Director or other VDCB Group Supervisors. They also hold overall responsibility for the establishment, operation, and demobilization of the Transportation Group. This position ensures that staffing levels are appropriate, and that vehicles and facilities used for transportation are accessible and provide culturally competent services to the community. • Transportation Operator. This position is responsible for driving vehicles in the transportation of volunteers and material goods in support of volunteer and donations management functions. • Transportation Support. This position is responsible for fleet maintenance, including fueling and cleaning of transportation assets as needed. • Transportation Coordinator. This position is responsible for tracking the movement of transportation assets from the time they are received until they are demobilized. This individual also tracks costs associated with transportation assets, including receipts for fueling, maintenance, etc. 3.5.5.3 Activities The following tasks must be completed to ensure success during the activation and operation of transportation to support volunteer and donations management functions: