08-09-2023 Council Packet - Laserfiche WebLink

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Ramsey County │ Annex H: Mass Care and Shelter 30 • Activate site agreements. The SPRCPH with EOC Logistics (if activated) will verify site availability and active site agreements for shelter locations if not already in place. • Activate personnel. Staff and volunteers should be notified of pending assignments; personnel will be managed by the Site Manager. • Establish upward reporting. The Site Manager will provide initial and ongoing status reports containing EEIs to the Group Supervisor within the designated reporting periods. • Coordinate resources and supplies. Initiate request protocols with Logistics for supply and resupply as needed, activate documentation and record-keeping activities, maintain accounting and tracking of all operational and financial records for submission for reimbursement, contact transportation providers, and place on standby. • Activate vendor agreements. The EOC will activate the sheltering agreement established with the ARC to open sites. Verify facility availability with the point of contact identified on the Site Agreement. Notify food vendors of pending operations. • Building and site inspection. After a disaster that may have affected a site building’s structural integrity, building and safety inspectors will inspect each site before occupancy and implement additional inspection requirements as needed for nonconventional/nontraditional sites. If structures are unsound or have not yet been inspected, consideration for sheltering outside in tents may need to be considered. All sites should be reviewed against the ADA Checklist for Emergency Shelters, including ADA showers, toilets, and handwashing stations; if unavailable, a resource request for these should be placed with the Logistics Section. • Deploy signage. Display appropriate signage identifying the site and directing impacted populations where to park. During infectious disease periods, impacted populations may be asked to remain in their vehicles until services or sheltering is assigned and available. • Establish traffic flow. Use directional signage and/or traffic cones to guide impacted populations in the parking lot. 3.5.1.3.2 Opening and Operating the Site Once the site is established, the Site Manager ensures the following site operations, as relevant and appropriate: • Maintain safety. Always wear appropriate PPE, such as high visibility vests. • Initiate shelter or FAC registration. Use ARC forms for shelter, FAC, and reunification efforts; County forms for animal services or missing persons data. Establish arrival points and reception as appropriate. If a TEP was used, transfer registrations from the TEP sites to the shelter. • Conduct health screening (for shelters). If a client answers any health-related question on the screening tool with a positive response, a Public Health Liaison should be contacted immediately to coordinate that client’s service needs. • Evaluate companion animals sheltering. Evaluate the potential need for animal sheltering and communicate the need to the EOC who will coordinate with the supporting entities (state or federal resources, or disaster animal welfare organizations).