08-09-2023 Council Packet - Laserfiche WebLink

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Ramsey County │ Annex H: Mass Care and Shelter 31 • Provide information, snacks, and water. Distribute validated information from the PIO/JIC, snacks, and water to impacted populations while they wait for re-entry release or sheltering assignments. • Provide support services to impacted populations. Activate support services as indicated in Section 3.1.6. • Support health and wellbeing of site staff. Ensure that there is adequate staffing to provide breaks and schedule rotation; maintain proper PPE usage, check in on physical and mental health, and provide a process for risk/safety notification and resolution. • Maintain contact with the EOC. Maintain ongoing contact to report EEIs, quantity of meals needed and provided, supply status and needs, and problems/issues, including equitable access and care needs. 3.5.1.3.3 Site Deactivation The Mass Care Branch Director makes the decision to deactivate mass care and shelter sites and will notify the EOC Operations Chief of the decision. Usually, this decision is made after consultation with the Site Manager. • Facilitate the transition from shelters to home or interim and/or permanent housing. Connect impacted populations with recovery services appropriate to the need. • Return sites to their normal and customary uses. Remove signage. Clean and return all equipment and supplies, dispose of trash, and clean and sanitize facilities; replace used items, discontinue services that were conducted for shelter operation, such as janitorial or internet, transfer or release of shelter staff, complete walk-thru with facility point of contact; and arrange for repairs if needed. • Collect and report statistics and submit documentation. All site data and backup documentation (number of individuals served, shelter and amenities provided, receipts, etc.) should be provided to the Site Manager and forwarded to the EOC Planning Section to help with future operational planning, budgeting, and to support cost reimbursement for presidentially declared disasters. (Individual data, documents containing information covered under the Health Insurance Portability and Accountability Act [HIPAA], etc. should be secured with the relevant organization or department or destroyed, as appropriate.) 3.5.2 LONG TERM OPERATIONS In most emergencies, shelters will generally not operate for more than a week. However, in a catastrophic disaster, the County will likely need to work with state and federal partners to transition from emergency sheltering to long-term sheltering through programs such as rental assistance and direct housing. 3.5.2.1 FEMA Transitional Sheltering Assistance (TSA) Program TSA allows impacted populations to utilize rooms at participating hotels and motels as a short-term sheltering solution until an intermediate or long-term housing solution is available. Eligible impacted populations are responsible for all other costs associated with lodging and amenities including, but not