11-08-2023 Workshop Packet - Laserfiche WebLink

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1 City of Little Canada Personnel Policy SECTION 10 - OVERTIME & COMPENSATORY TIME City Administrator, Park & Recreation/Community Services Director, Public Works Director, Building Official, City Clerk/HR Manager, Finance Director, Community Development Director and Community Relations Manager - These employees are paid on an annual salary basis, therefore, exempt from both overtime and compensatory time requirements. Public Works & Parks Maintenance Regular Employees - All such employees shall be entitled to pay at the rate of time and one-half for all hours worked in excess of eight (8) hours per work day. Employees are required to have the prior approval of their supervisor in order to work overtime. Compensatory Time (Comp Time) and Paid Time Off (PTO)/Earned Sick and Safe Time (ESST) cannot be combined with “hours worked” in determining eligibility for overtime pay and/or compensatory time. In lieu of overtime pay, the employee may elect compensatory time off at the rate of one and one-half hour compensatory time for each hour worked in excess of eight (8) hours per work day. Any time worked in excess of eight (8) hours per day shall be recorded on the employee’s timesheet. All other Regular Non-Exempt Employees – All such employees shall be entitled to pay at the rate of time and one-half for all hours worked in excess of forty (40) hours per work week. Employees are required to have the prior approval of their supervisory in order to work overtime. Compensatory Time (Comp Time) and Paid Time Off (PTO)/Earned Sick and Safe Time (ESST) cannot be combined with “hours worked” in determining eligibility for overtime pay and/or compensatory time. In lieu of overtime pay, the employee may elect compensatory time off at the rate of one and one-half hour compensatory time for each hour worked in excess of forty (40) hours per work week. Any time worked in excess of forty (40) hours per week shall be recorded on the employee’s timesheet. In the case of an employee who requests to work less than their normal 8-hour work schedule on a given day due to personal needs, and upon approval by the supervisor, that employee may be allowed to make up the time during the same 40-hour work week (Wednesday through Tuesday) at straight time. Example, employee works 7 ½ hours on Monday, can make up the half hour the next day, thus working 8 ½ hours on Tuesday. This 8 ½ hours is paid at straight time and overtime or comp time would not be generated. If the time cannot be made up during the same work week, the employee will be required to use PTO/ESST and/or comp time to make up their time. Use of compensatory time shall in all cases be subject to the needs of the department and prior approval of the employee's supervisor. It shall be the duty of the employee to provide an accurate accounting of compensatory time on their timesheet during each pay period. Compensatory time may be accrued to a maximum of forty (40) hours. Each supervisor is responsible for monitoring their employees accounting of all such hours worked, and number of hours accrued. Accrual of Comp Time in excess of forty (40) hours must be approved by the City Administrator. Temporary or Seasonal Employees – All such employees shall be entitled to pay at the rate of time and one-half for all hours worked in excess of forty (40) hours per work week. Parks and Public Works seasonal workers are paid a shift differential for any hours worked outside the regular workday. The regular workday is Monday through Friday, 6:00 a.m. to 5:00 p.m. Saturdays, Sundays, holidays and weekday hours before 6:00 a.m. or after 5:00 p.m. are defined as other than the normal workday. The shift differential amount is established in the salary schedule.