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5 City of Little Canada Personnel Policy SECTION 14 - PAID TIME OFF (PTO) & EARNED SICK AND SAFE TIME (ESST) Purpose The City recognizes the importance of employees balancing their professional lives with personal responsibilities. It is the objective of the City to provide equity, consistency, and flexibility through a Paid Time Off (PTO) and/or Earned Sick and Safe Time (ESST) benefit to all eligible City staff. Effective January 1, 2024, Minnesota’s earned safe and sick time (ESST) law requires employers to provide paid leave to employees who work in the state. All City regular full-time and part-time employees who currently earn PTO will now earn combination PTO/ESST hours. Regular part-time employees working less than 20 hours per week, temporary and seasonal employees will earn only ESST hours. The PTO Plan replaces vacation and sick leave plans with a combined single benefit program. Employees accrue combination PTO/ESST benefits based on length of service with the City. This means employees receive the same amount of paid time off regardless of personal or family situations. Through PTO the City seeks to attract and retain its employees by providing equity, consistency, flexibility, personal responsibility, and recognition of years of service. PTO/ESST can be used for any purpose and is subject only to routine requests and approval procedures. ESST hours may be used for the following qualifying reasons, per MN Statute 181.9447, subd. 1: • Employee’s mental or physical illness or other health condition • Employee’s need for medical diagnosis, care, or treatment of an illness, injury, or health condition • Employee’s need for preventative medical or health care • Care of a family member with a mental or physical illness or other health condition • Care of a family member who needs medical diagnosis, care or treatment of an illness, injury, or other health condition • Care of a family member preventative medical or health care • Seek medical attention related to physical or psychological injury or disability caused by domestic abuse, sexual assault, or stalking of the employee or the employee’s family member • Obtain services from a victim services organization due to domestic abuse, sexual assault, or stalking of the employee or employee’s family member • Obtain psychological or other counseling due to domestic abuse, sexual assault, or stalking of the employee or employee’s family member • Seek relocation or take steps to secure an existing home due to domestic abuse, sexual assault, or stalking of the employee or employee’s family member • Seek legal advice or take legal action, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from domestic abuse, sexual assault or stalking of the employee or the employee’s family member