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7 City of Little Canada Personnel Policy Regular part-time employees regularly scheduled to work fewer than 20 hours per week shall not accrue nor be given PTO/ESST benefits, but will earn ESST at a rate of one hour of ESST for every 30 hours worked, up to 48 hours of ESST per calendar year. Temporary, contract, seasonal, and intern employees shall not accrue nor be eligible for PTO benefits. Temporary, seasonal and intern employees will earn ESST at a rate of one hour of ESST for every 30 hours worked, up to a maximum of 48 hours of ESST earned per calendar year. PTO/ESST Leave Accrual Schedule PTO/ESST and ESST is accrued bi-weekly, and is documented on your paystub. All eligible employees accrue benefits based on length of service and hours worked. Employees earn PTO/ESST benefits according to the following accrual schedule: Years of Service Number of Days Accrued Per Year 0-5 3 Years 18 4-5 Years 20 6-15 10 Years 23 11-15 Years 25 16-20 Years 28 21+ Years 30 One day of PTO/ESST shall equal eight (8) hours for full-time employees. PTO/ESST accruals are pro-rated for eligible regular part-time employees. When an employee moves to a new accrual level based on years of service, the new accrual rate will begin with the first full pay period after the employee’s 3rd, 5th, 10th, 15th and 20th year anniversary date. Exempt employees, as designated by the City Administrator, may earn up to an additional 5 days 40 hours of PTO/ESST each year subject to satisfactory performance. The purpose is to compensate employees who are not overtime-eligible and who regularly work over 40 hours per week and attend meetings outside of the normal 8:00 a.m. to 4:30 p.m. business hours. These additional PTO/ESST hours will be distributed two times per year on the payrolls that include July 1 and December 31. Maximum Accumulation Employees who earn only ESST, can earn up to a maximum of 48 hours of ESST annually. The unused ESST hours can be carried over to the next year, but at no time can an employee’s accrued ESST exceed 80 hours. An employee may not have more than 240 hours of PTO accrued as of the last day of the last pay period of the year, unless a written request has been submitted to and approved by the City Administrator prior to that time. The written request should include an estimate of the number of hours being carried-over, the reason the employee was unable to use the hours, and the employee’s plan to use the excess hours in the near future. An employee may not have more than 240 hours of PTO/ESST accrued as of the last day of the last pay