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23 <br />Purchases, and will be made after obtaining at least two (2) quotes or proposals from <br />qualified vendors. Department Head and City Administrator approval is necessary before <br />making the purchase. Documentation of the two quotes will be submitted to the Finance <br />Department with the invoice for payment. <br /> <br />Major Purchases ($25,000 to $174,999) <br />Purchases valued between $25,000 and less than $175,000 will be considered Major <br />Purchases and will be made after obtaining at least two quotes or proposals from qualified <br />vendors. Department Head, City Administrator, and City Council are necessary before <br />making the purchase. Documentation of the two quotes will be submitted to the Finance <br />Department with the invoice for payment. <br /> <br />Competitive Bid Purchases ($175,000 and Greater) <br />Purchases valued larger than $175,000 will follow Minnesota Competitive Bid procedures <br />under Minnesota State Statute Section 471.345. <br /> <br />Purchasing Procedures – Unbudgeted Items <br /> <br />The City Administrator may approve unbudgeted purchases less than or equal to $5,000. The City <br />Administrator must approve the purchase before the purchase. Unbudgeted purchases greater <br />$5,000 must be approved by City Council before the purchase. Two quotations are needed for <br />unbudgeted purchases less than $175,000. <br /> <br />The Competitive Bid procedures under Minnesota State Statue Section 471.345 must be followed <br />for purchases $175,000 and greater. <br /> <br />Emergency Purchases - Declared Emergency <br /> <br />The City may waive competitive bidding requirements to contract for the purchase of goods, <br />equipment, materials, and services following the declaration of a local emergency, in accordance <br />with Minnesota’s Emergency Management Act. The City Administrator will submit a written <br />report detailing the emergency and the nature of emergency purchases to be approved by the City <br />Council. <br /> <br />Emergency Purchases - Other Emergencies <br /> <br />The City may waive competitive bidding requirements to contract for the purchase of goods, <br />equipment, materials, and services under other circumstances (i.e. water main break) where an <br />immediate threat to life, public health, and safety exists. The City Administrator will submit a <br />written report detailing the emergency and the nature of emergency purchases to be approved by <br />the City Council. <br /> <br />Joint Purchasing/Cooperative Purchasing Agreements <br /> <br />The City has the authority to enter into Joint Purchasing or Cooperative Purchasing Agreements <br />with other governmental units as provided for in Minnesota Statutes. Procurements made through <br />Joint Purchasing or cooperative Purchasing Agreements will satisfy the City’s competitive <br />procurement requirements.