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24 <br />Noncompetitive Purchases <br /> <br />Noncompetitive Purchases can be made under the following circumstances: <br /> <br /> When a sole source of the good or service exists and has been verified by the City <br />Administrator. <br /> When the procurement if for goods or services not available competitively, such as <br />utilities, subscriptions, professional dues and memberships, conference and seminar <br />registration, permits and licenses, advertisements in publications, taxes, required federal, <br />state and local fees and charges, etc. <br /> <br />Employee Reimbursements <br /> <br />City employees who incur city-related purchases must request reimbursement within 90 days of <br />incurring the expense. <br /> <br />Disbursements <br /> <br />No disbursement of city funds shall be made until approved by City Council, except when issued <br />for payments of judgments, salaries, and wages previously established by Council, principal and <br />interest on obligations, rent and other fixed charges, the exact amount of which has been <br />previously determined by a contract authorized by the Council. If there is a disbursement of city <br />funds before City Council approval, the disbursement will be approved at the next council <br />meeting. <br /> <br />Service Providers and Consultants <br /> <br />The City Council will approve contracts for service providers and consultants At a minimum of <br />every 5 years, the City Council will conduct a review of consultant performance to ensure service <br />is being provided at an appropriate level and price. Reviews will focus on service levels and cost <br />competitiveness. On an “as needed basis”, the City will seek proposals from service providers and <br />consultants when service levels may not be adequate or to ensure quality service at a good value is <br />being achieved. <br /> <br />Sale or Disposal of City Equipment <br /> <br />The City Administrator will determine the appropriate method of selling or disposing of unneeded <br />City property, which may include advertising the sale of the equipment, auctioning or providing <br />for the equipment to be auctioned or trading in existing City equipment when purchasing new <br />equipment. Under no condition will unneeded City equipment be sold to a City officer. A City <br />employee may purchase City equipment of nominal value (less than $50.00) only when it is sold <br />through an auction or a sealed bid process in which the equipment is sold to the highest responsible <br />bidder. <br /> <br />If the expected selling price of the equipment is more than $50,000, the City will follow <br />competitive bidding requirements.