03-13-2024 Council Packet - Laserfiche WebLink

Home Browse Search

BUDGET TRANSFER Overall project costs are under the amount budgeted in the 2024-2033 Capital Improvement Plan. However, Street costs attributed to Infrastructure Capital Improvement Fund 450 came in approximately $192,000 under budget while stormwater costs attributed to the Stormwater Fund 603 came in $102,000 over budget. The additional cost to the Stormwater Fund is mostly a result of ditch cleaning scope that was added during the final design stage of the project. The newly established Stormwater Fund (Fund 603) will not have a sufficient fund balance to complete the budgeted ditch cleaning in 2024. Staff believes that this is an important project that should not be deferred and recommends a one-time budget transfer from Fund 450 to Fund 603, in the amount of $102,000, to utilize available Fund 450 Budget to fund the budget deficit in Fund 603. CHANGE ORDER #1 In order to capitalize on bulk project pricing that comes with larger street improvement projects, staff included budgeted trail paving at Pioneer Park and Thunder Bay / Westwinds Park in the project. As shown in the project cost table above, current as-bid project costs for the Thunder Bay / Westwinds Park are $32,739. After comparing to the project budget, it became apparent that the bidding plans were under scoped and that the budgeted project was meant to also include the trail between Arcade Street and Labore Road. Staff worked with the low bid contractor who was willing to honor the low bid unit pricing and add the additional trail segment to the project via Change Order #1. If accepted, the revised estimated project cost for the Thunder Bay / Westwinds Park trail, including contingency, comes out to $165,000. The CIP included $166,500 for this work. The enclosed map depicts the trail segment to be added. SOURCE OF FUNDS: Street improvements will be funded through the City’s Infrastructure Capital Improvement Fund, and special assessments. Water and sewer improvements will be funded through the City’s Infrastructure Capital Improvement Fund. Storm sewer and drainage improvements will be funded through the City’s Stormwater Fund and Infrastructure Capital Improvement Fund. Trail improvements will be funded through the City’s Park Land Fund. STAFF RECOMMENDATIONS: • Staff recommends that the City Council authorize a motion to approve a one-time budget transfer, in the amount of $102,000, from Fund 450 to Fund 603 to fund additional stormwater management project costs. • Staff recommends that the City Council approve a motion to award the bid to Miller Excavating, Inc. in the amount of $1,081,937.60. • Staff recommends that the City Council approve a motion to authorize Change Order #1 to Miller Excavating, Inc. in the amount of $120,272.79.