08-14-2024 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL AUGUST 14, 2024 • Authorize Bolton & Menk to Prepare a Grant Application for the Reconnecting Communities Pilot Program and Approve Resolution 2024-8-92 Authorizing Submittal of the Application • Approve a Temporary Liquor License for St. John's Church on September 21, 2024 • Award Bid to Surface Pickleball and Tennis Courts The foregoing resolution was duly seconded by Kwapick. Ayes (5). Nays (0). Resolution declared adopted. CORRECTIVE DRIVEWAY WORK AT 209 RYAN DRIVE The City Engineer explained that staff has been working with the property owner of 209 Ryan Drive on the drainage problem that has occurred in his parking lot after Ryan Drive was reconstructed. He noted that last fall the Council authorized the work to be completed but because of miscommunication between the property owner and contractor, the work was not completed and the City had to go back out for bid. He stated that if the project is awarded tonight, there would be a preconstruction meeting with City staff, the property owner, and contractor onsite next week to ensure that everyone understands the project and agrees to what will be done. T. Miller asked if this would satisfy the property owner. The City Engineer confirmed that he has correspondence with the property owner to that effect. Kwapick stated that he was surprised when the property owner came before the Council at a previous open forum, as he thought the issue had been addressed, but then learned that there had been an issue with the contractor. T. Miller introduced the following resolution and moved its adoption: RESOL UTION NO. 2024-8-W A UTHORIZING THE QUOTE FROM FPI PA VING CONTRACTORS, INC. FOR THE 209 RYAN DRIVE CORRECTIVE DRIVEWAY WORK The foregoing resolution was duly seconded by Kwapick. Ayes (5). Nays (0). Resolution declared adopted. Mayor Fischer thanked staff for straightening that out. APPROVE AGREEMENT FOR CITY ATTORNEY CIVIL SERVICES The City Administrator explained it is best practice for cities to review and go through a request for proposal process (RFP) for contracted services, such as attorney, auditing and engineering. He stated that the existing attorney and law firm would be retained for prosecuting services but after following a request for proposal process for civil city representation, it is recommended to move forward with a change to the law firm of Levander, Gillen, and Miller. He stated that at the recommendation of the Council, staff worked to draft the agreement, and if approved, he would be meeting with the new attorney in the coming weeks and then she would also meet with all leadership staff after the new Community Development Director comes on board. 2