08-14-2024 Council Packet - Laserfiche WebLink

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City of Little Canada – Solar on City Hall - RFP Page 3 REQUEST FOR PROPOSALS II. OBJECTIVE The City of Little Canada, hereinafter referred to as “the city” is soliciting competitive sealed proposals from qualified contractors to design a system, apply for on behalf of the city to the Solar on Public Buildings grant, and build a system on the City of Little Canada City Hall building and provide power to the city facility. The city is requesting proposals from qualified firms, partnerships, corporations, associations or professional organizations to provide turn-key solar photovoltaics (PV) services. Responses shall be submitted no later than 4:30 p.m. on August 29, 2024. Late responses will not be considered. Each response shall be treated as confidential until this deadline, after which each response shall become public. In order to be considered, qualified firms must also guarantee to work with the city to submit a Solar on Public Buildings grant application on behalf of the city and meet all requirements of an installer as outlined. The due date for the Solar on Public Buildings grant application is September 23 at 5:00 PM. Please note: the completion of this project is contingent on the City of Little Canada receiving the Solar on Public Buildings grant. If the city does not receive state funds to support the project, the project will not be awarded. Proposers shall submit pricing for the following: • City Hall – 515 Little Canada Road. E III. OVERVIEW The City of Little Canada is seeking proposals from interested firms that are capable of designing, engineering, completing a Solar on Public Buildings state grant application, and installing a solar PV project for the City of Little Canada City Hall Building. The city believes on-site PV power generation will provide a long-term financial benefit by reducing energy costs through the reduction of peak demand loads and daily energy consumption at the sites. The program will provide high-quality power with minimal environmental impact. Through on-site PV solar generation, the city hopes to: • Reap the financial benefits of more affordable electricity at minimal cost. • Reduce environmental impact. • Provide an example of successful renewable energy generation and showcase the city as a leader in the development of renewable energy sources. Through this RFP process, the city intends to select only one proposer for the solar project and is looking for the “best value” proposal based on the selection criteria stated within this RFP. Additionally, the city is looking for the proposer to complete the Solar on Public Buildings grant application on behalf of the city.