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2 <br />IV. FILES AND RECORDS <br />A.File Maintenance. LeVander will keep complete files and records for all matters <br />handled for the City for a minimum of seven years. Paper files and records may be <br />scanned and stored electronically. An updated index of such files will be provided to <br />the City upon request. Files no longer needed for current matters may be commercially <br />archived, and any cost of said archiving shall be a charge, which may be billed in <br />addition to the fees set forth in Section V. If the City desires any or all of its files, <br />LeVander shall incur the copy cost on any file copies that LeVander desires to copy <br />and retain. <br />Pursuant to Minn. Stat. §16C.05, subd. 5, LeVander agrees that the books, records, <br />documents, and accounting procedures and practices of the LeVander, that are relevant <br />to the contract or transaction, are subject to examination by the City and either the <br />legislative auditor or the state auditor, as appropriate, for a minimum of six years. <br />LeVander shall maintain such records for a minimum of six years after final payment. <br />B.Data Practices Act. Pursuant to the provisions of Minn. Stat. § 13.05 subd. 11, all data <br />created, collected, received, stored, used, maintained, or disseminated by LeVander in <br />performing legal services on behalf of the City is subject to the requirements of Minn. <br />Stat. Ch. 13, and LeVander shall comply with the requirements of Minn. Stat. Ch. 13 <br />as if it were a government entity. All data supplied to LeVander shall be administered <br />consistent with the provisions of Minn. Stat. Ch. 13 and data on individuals shall be <br />maintained according to the statutory provisions applicable to the data. <br />C.File Destruction. LeVander may destroy files and records pertaining to a concluded <br />matter seven years after the conclusion of the matter, except as follows: (1) If the City <br />has instructed that said files or records be transmitted to the custody of the City, <br />LeVander will so transmit them; and (2) LeVander will preserve or transmit to the City <br />any original instruments that are still in effect (e.g., deeds, mortgages, easements, notes, <br />etc.). <br />V. FEES, CHARGES AND BILLING <br />LeVander will bill the City monthly for the following services at the following rates: <br />Hourly rate for 2024 and 2025 <br />Hourly Rate for Attorneys General Matters <br />Special Matters <br />$190 <br />$250 <br />Hourly Rate for Legal Asst.General Matters <br />Special Matters <br />$160 <br />$200 <br />Itemized Fees: <br />• Photocopying $.20/page black/white <br />$.49/page color