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NEIGHBORHOOD MEETING MINUTES VALENTO LANE MONDAY, JULY 20, 2009 6:30 P.M. The City Administrator welcomed those present to the neighborhood meeting regarding the mill and overlay project proposed for Valento Lane between Labore Road and Allen Avenue. See sign-in sheet for those in attendance. The City Administrator introduced himself, Mr. Joel Hanson, Mr. Lee Elfering, City Engineer of Elfering & Associates, and Mr. Bill Dircks, Public Works Superintendent. The City Administrator explained the neighborhood meeting process whereby the City provides residents of the proposed construction area with the basic information, obtains their input on the nature of the project, and then decides how to proceed from there. At this point, the City Engineer, Mr. Elfering, reviewed the handout material (copy attached) with those who were present. He explained in detail existing conditions and the proposed improvements. Mr. Elfering explained that the bids received for the 2009 mill and overlay project were 30% - 40% lower than projected and the City felt it should take advantage of the favorable pricing by using the ability to change order additional work into the 2009 project. The stretch of Valento Lane being proposed is the correct size to stay under the 25% cap on change orders allowed. Mr. Elfering also explained that a good portion of the asphalt has settled below the existing curb line. This condition does not allow water to drain properly from the street so it sits in the road and causes cracking and eventually leaks into the road base where it can contaminate the base material and ultimately force the street to be completely reconstructed. A mill and overlay project would restore a frown in the road and bring the asphalt back up to the curb line to allow water to drain from the street properly. If a mill and overlay project is not completed within the next couple of years the street will more than likely require full reconstruction, which is considerably more expensive to the abutting property owners and the taxpayers city-wide. Mr. Elfering explained that there will be some minor curb and gutter work where the curb is cracked or heaved. He further explained that some full street patching maybe necessary if the milling process chews up the asphalt down to the base. Mr. Elfering then explained the City's Assessment Policy, a proposed construction schedule, the project cost estimate of $76,000, and a potential project schedule. Mr. Elfering estimated that the work would take about two weeks to complete but that the road would always be accessible and would mostly have a paved surface on it. At the conclusion of Mr. Elfering's presentation, the residents were asked for comments or questions regarding anything that had been presented. The following is a summary of that discussion: