05-11-88 Council Minutes - Laserfiche WebLink

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MINUTES City Council May 11, 1988 Bingo and Ser~vants of Mar•y have been using. (Cont.) Collova agr•eed that this for•mat shows the complete financial pictur•e. LaValle pointed out that this for•mat does not br•eak out the pull-tab income. LaValle pointed out that the infor•mation r•equir•ed on his for~m can be pulled from the check register for each charity. Fahey agreed ther•e needed to be a consistent method of r•epor•ting financial infor•mation to the City common to all the char•ities. Fahey agr~eed that the infor~mation r•equested by Scalze and Collova was necessar•y plus bingo and pull-tab income for• each night should be summar•ized on a monthly basis along with contr~ibutions made. Scalze stated that she was comfor•table with the for•mat used by Ser•vants of Mar•y and St. Joseph's. Bob Mattson, r•epr•esenting Nor~th Subur~ban Youth Association, r•epor•ted that they will r•epor•t ever•ything and anything the City wants. Mattson r~eported that he r•ecei ved a 1 etter• fr•om LaVal l e outl i ni ng the i nfor~mati on he wanted and he tr•ied to comply with this r~equest. LaValle is r~equesting a quarterly report. Scalze agr•eed that bingo and pull-tab income should be separ•ated. Scalze stated that she did not believe the char~ities should be r•equir~ed to r•epor•t on a monthly basis, but rather• at license renewal time. Blesener~ commented that he believed that the City only for~mally r•equested the same financial forms that ar•e submitted to the State. Mattson repor•ted that one contr•ibution Nor•th Subur~ban Youth Association made was to finance a Day Camp Program in Little Canada. Mattson also submitted a check to the City to help satisfy their• willingness to contribute 10% of pr•ofits to the City. Mattson r~eported that another• check would be for•thcoming shor•tly. Fahey thanked the Nor•th Subur•ban Youth Association on behalf of the City. Blesener• suggested that the char•ities get together~ and put together~ an acceptable for~mat for• r•epor•ting financial infor•mation to the City. Scalze again stated that she wanted the same information r•epor•ted as Servants of Mar•y and St. Joseph's are cur•r•ently pr•oviding. Mattson suggested that the Fire Department, Lake Owasso, and Nor•th Subur•ban Youth obtain a blank copy of the for•mat Ser~vants of Mar•y and St. Joseph's ar•e using and that they will pr~ovide the City this infor•mation. Mattson r•epor~ted that when the Nor•th Subur•ban Youth Association fir•st became involved in bingo they did not know what kind of income would be gener~ated, and estimates were ar~ound $100,000 per• year•. Mattson r~epor~ted that for~ the 10 months that Nor•th Subur~ban has Page -11-