01-26-90 Council Special Minutes

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MINUTES CITY COUNCIL January 26, 1990 including what was spent for preliminary design phase; for the City Center expansion project the range given was $30,000 to $34,000 for architectural fees. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION N0. 90-1-54 - AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE WITH BOARMAN & ASSOCIATES AS STATED FOR ARCHITECTURAL SERVICES FOR THE FIRE STATION PROJECT AND CITY CENTER EXPANSION PROJECT, AND IF A NEW CONTRACT CANNOT BE NEGOTIATED WITH BOARMAN BY NOON ON JANUARY 31, 1990, THE CITY ADMINISTRATOR IS HEREBY AUTHORIZED TO RELEASE REQUESTS FOR PROPOSALS FOR BOTH PROJECTS The foregoing resolution was duly seconded by LaValle. Ayes (4) Blesener, LaValle, Scalze, Collova. Nays (O). Requestion declared adopted. The Administrator estimated that if Boarman & Associates is hired to provide architectural services for the two projects, it will take between 60 and 90 days to prepare plans and specs. There will be a minimum of a three week bid time. Once bids are in, it will take a minimum of 1 month to 6 weeks to execute contracts. Therefore, the 1st of June will be the absolute earliest that construction could begin. The Administrator reported that April 23rd would be the soonest that the City could obtain control of the McNamara property, and the buildings will need to be relocated from the fire station site. The Administrator estimated construction of the fire station project will take between 5 and 7 months, putting completion in the winter of 1991. The Administrator suggested that the City may wish to postpone the paving of the parking areas until Spring. Council agreed that it would be better to let the ground settle over the winter before paving is done. The Administrator also felt that the City would realize a cost savings by bidding the two projects together. Blesener agreed. Page 3