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MINUTES <br />CITY COUNCIL <br />OCTOBER 10, 1990 <br />Fahey felt such payment was premature at this time <br />until more research is done. Fahey felt that if the <br />City made a good bargain in terms of negotiating the <br />contract with the architect, he wants the benefit of <br />that bargain for the City. Fahey felt the City <br />Administrator and City Attorney were capable of <br />addressing the issue and reporting further to the <br />Council. <br />The City Administrator suqgested that the City needs to <br />review the various items, as well as their cost, being <br />addressed by the architect and the fee associated with <br />those items. This information should provide a <br />reasonable estimate.of additional fee. <br />Fahey agreed that the City should pay the additional <br />architectural fee for workscope changes that are <br />outside the contract, but not for items covered in the <br />contract. <br />The Administrator pointed out that the City will have <br />to determine what is a workscope change and what is <br />already a workscope item. The Administrator pointed <br />out that some items are necessities to the project <br />while others may be workscope changes. <br />Fahey stated that he wanted the recommendation of the <br />City Administrator on workscope changes. Fahey asked <br />that the Administrator report to the Council in two <br />weeks. <br />Kroos reported that he would like to address the <br />compensation for reimbursables part of the contract. <br />Kroos reported that this portion of the contract puts a <br />cap on reimbursables, and costs have already exceeded <br />the $2,000. Kroos reported that his firm has already <br />printed an inordinate amount of plan sets for the two <br />projects. Kroos stated that he informed the City <br />Administrator when the first batch of plan sets ran out <br />and requested authorization to print additional sets. <br />Kroos reported that it was his understanding that his <br />firm would be compensated for those additional sets. <br />Fahey pointed out that the City was upfront in <br />negotiating the contract and because it wanted to hold <br />down costs, negotiated a cap on reimbursables. Now the <br />architect is requesting to be compensated for actual <br />costs. Fahey asked if Kroos told the City <br />Administrator that he expected to be paid over and <br />above the contract for the additional sets. <br />Kroos stated that he assumed that by asking for <br />Page 13 <br />