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MINUTES <br />City Council <br />July 28, 1993 <br />* Improved capabilities of accounting staff and <br />delegation/allocation of specific duties among City <br />personnel. <br />* Increased City personnel involvement in closing the <br />City's financial accounting records at year-end. <br />* Analysis and review of computer system needs (both <br />hardware and software) based upon current City <br />personnel, current and projected City needs, and <br />currently available computer systems. <br />Voto began to review the Capital Project Funds report. He <br />stated a major portion of this report will be done by City <br />personnel in the future. Voto stated that page 3 shows that <br />there is a$233,149 balance in the General Capital <br />Improvement Fund. He indicated that this is the fund where <br />money is set aside for all major Capital Outlay from the <br />General Fund. Voto stated that $48,000 of that balance is <br />committed to be spent in 1993 and the remaining balance was <br />dedicated by the Council to finance all future major Capital <br />Outlay that would otherwise be in the General Fund. He <br />indicated that this fund tends to smooth out the General <br />Fund expenditures when it comes down to major Capital <br />Outlay. <br />Voto stated that the State Aid Roads Fund on page 5 <br />basically gets into road construction and other parts of <br />road construction where the street is a MSA State designated <br />road. The fund balance in this fund was $120,872 as of <br />December, 1992. This balance is projected to increase to <br />$274,709 in 1993 and $323,264 in 1994 due to the City <br />recooping past costs through the MSA process. This money is <br />to be used by the City for future construction costs. <br />Voto indicated that the 10% Charitable Gambling Fund is <br />located on page 7. He stated that $80,000 is budgeted to be <br />spent in 1993 subject to the availability of these funds. <br />Voto stated that the Fire Department Equipment Replacement <br />Fund is receiving money from the Fire Department to be put <br />aside for major Capital Outlay in the future as per page <br />11. He indicated that apparatus costs can run into the <br />hundreds of thousands of dollars, and he felt it is very <br />prudent to put money aside annually for these purchases. <br />Morelan asked why Voto felt this way given the concern of <br />people being taxed for a service or cost in advance of <br />usage. Voto stated that a bond issue for that type of <br />-7- <br />