04-09-2024 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL APRIL 9, 2025 The foregoing resolution was duly seconded by Gutierrez. Ayes (5). Nays (0). Resolution declared adopted. APPROVE NEW JOB DESCRIPTION FOR UTILITY BILLING/ADMINISTRATIVE SUPPORT SPECIALIST The City Clerk provided background information on the organizational study that was completed in 2022, along with the recommendations it contained for staffing positions. She stated that in 2024 and 2025, a 20-hour per week administrative position was budgeted to fill the identified gap, but that position had not yet been hired because of potential changes in the building department. She stated that there is a dire need for additional front office backup. She stated that with the resignation of the part-time utility billing clerk, staff believe that this is an opportunity to combine the two positions into one full-time position. She stated that she hopes to post the position as soon as possible, as the position is technical and requires quite a bit of training. She asked the Council to approve the new job position and authorize posting for the job. Mayor Fischer stated that unfortunately, an employee has resigned but that has presented the opportunity to better streamline and enhance customer service. Miller asked if this position would reduce the burden on senior staff to cover the front desk. He asked the number of hours senior staff are currently spending covering the front desk, The City Clerk confirmed that to be correct. She noted that the most recent stretch is eight days, where senior staff is covering the front desk, as the front desk person is on vacation. She stated that this will release the senior staff from that duty to focus on their jobs and also devote a full-time employee to the utility billing/administrative support position. Mayor Fischer referenced the previous model, which had three part-time positions, and asked if this new model for two full-time positions would provide better coverage. The City Clerk confirmed that this would provide better coverage as there will be two people here every day, rather than coordinating different days and hours. She stated that staff would ensure that time off is not scheduled for the same time for these two positions. She confirmed that it will also be easier to attract the right candidate for a full-time position rather than a part-time position. Gutierrez introduced the following resolution and moved its adoption: RESOL UTION NO. 2025-4-57 — APPROVING THE NEW UTILITY BILLINGIADMINISSTRATIVE SUPPORT SPECIALIST JOB DES CRIP TION A ND A UTHORIZING POSTING OF THE NEW FULL-TIME POSITION The foregoing resolution was duly seconded by Miller. Ayes (5). Nays (0). Resolution declared adopted. AUTHORIZE SUBMISSION OF GRANT APPLICATION TO THE MET COUNCIL COMMUNITY TREE PLANTING PROGRAM The Parks and Recreation Director explained that the city is pursuing a grant opportunity improve the city's tree canopy. He provided more information on the grant program and identified areas of the community that would rate highly for the program. He stated that the city does have funds budgeted 3