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MINUTES <br />CITY COUNCIL <br />OCTOBER 24, 1995 <br />a project delay. Concerns have been also been <br />expressed about the contractor's performance on the <br />project. There are methods in the contract to address <br />these concerns, such as pursuing liquidated damages. <br />The City Engineer apologized for the inconvenience that <br />property owners experienced over the course of the <br />project. <br />The City Engineer reported that the final lift of <br />bituminous will be put on the street next year. This <br />allows for the street to settle over the winter and go <br />through one freeze/thaw cycle. There has been concern <br />expressed about areas of break-up on the street. Using <br />the settling process, repairing break-ups, and paving <br />the final wear course next spring should resolve those <br />issues. Concern has also been expressed about storm <br />water drainage. Without the final wear course, storm <br />water is not directed into the curb and gutter as it <br />will be, therefore, higher elevation catch basins do <br />not have the trapping capacity that they will have. <br />The City Engineer reported that the City has developed <br />a punch list of items to be addressed in the project. <br />These include such things as driveways that need <br />repair. Immediately after the assessment hearing, the <br />project manager and assistant city engineer will be <br />available in the adjacent conference room to discuss <br />specific quality issues. <br />The City Engineer reported that the contractor is paid <br />for work as it is completed. Therefore, the City has <br />leverage in getting the job completed in a satisfactory <br />manner, since payment is not made until work is <br />completed. The City also withholds a 5o retainage <br />until the project is accepted by the City. A <br />performance bond is also being held which provides the <br />City another means to ensure that the project will meet <br />specifications. <br />The City Administrator reported that the total project <br />costs are down dramatically from what was estimated at <br />the improvement hearing. The City's share of the total <br />project costs is approximately 40% which increases to <br />57% given the City property that is being assessed. <br />The Administrator explained that the assessment policy <br />tries to equalize assessments based on a typical 30 <br />foot wide, 8/3 section residential street. Given that <br />Lake Street was reconstructed to a 28 foot wide street, <br />the assessment was reduced accordingly. The street <br />reconstruction also included fabric and drain tile <br />18 <br />