11-08-95 Council Workshop Minutes

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MINi1TES CITY COUNCIL NOVEl4BER 8, 1995 Morelan asked if the Director had a running total for each activity for the past 3 or 4 years and whether there was a gain or loss for each activity. The Director replied that he did and this is the information he uses to base his fees for the upcoming years. Scalze pointed out that this information was available from the spreadsheet provided a couple of years ago. The City Administrator replied that the spreadsheet was a special project the Accountant did a couple of years ago. That information can be put together again, but requires a special effort. Morelan pointed out that the majority of excess registration fees being accrued each year are from adult softball. Morelan felt that adult activities should be a money-maker with those excess funds going towards subsidizing youth activities. Scalze pointed out that adult softball is really not a money-maker pointing out that the City is providing a first-class facility to adult teams. Fahey asked if the fees charged adult teams were low compared to what other cities are charging. The Director replied that the fees were comparable. Morelan agreed that adult softball fees were not money- makers, but on a cash-in and cash-out basis they appear to be. Morelan stated that his philosophy is that adult sports should pay a proportionately higher fee than youth sports. Morelan stated that he would like to see youth and senior activities at the break-even point or subsidized to a certain degree. This appears to be what is happening. The Director replied that the goal is that youth activities would break even, and that is on track. The Administrator pointed out that expenses shown under adult softball do not include the cost of field preparation. Those expenses are transferred back into the General Fund. Morelan asked if the entire.$2,500 budgeted for Day Camp subsidy would be needed. The Director replied that hopefully the entire amount 6