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MINUT~S <br />CITY COUNCIL <br />APRIL 8, 1998 <br />employee was on City business. Fahey noted that should the accident not <br />be the fault of the employee, there would be full coverage. However, if <br />the employee has been negligent and caused an accident, the City should <br />not be reimbursing the deductible expense. <br />Morelan indicated that he would agree if the employee had the option of <br />not using his or her personal automobile. Morelan pointed out that <br />damage to a vehicle may not be the result of negli~ence, i.e., hail dama~e, <br />vandalism, etc., and the employee may be rec~uired to pay a deductible. <br />Scalze pointed out that there couid be various deductible amounts <br />involved so felt it was difficult to make a blanket policy which calls for <br />reimbursement of 1 deductible. <br />Fahey suggested that perhaps this issue should be considered on a case-by- <br />case basis, agreeing that there couid be situations where an employee's car <br />is damaged while being used for City business which is not the result of an <br />accident. <br />Scalze pointed out that Vadnais Heiglits is the only City that does <br />reimburse the deductible. <br />Fahey indicated that it is a common condition of employment to expect an <br />employee to use their personal vehicle while on business. Fahey indicated <br />that his firm provides a company vehicle provided that the employee put <br />over 15,000 miles per yelr on a vehicle in conducting business for the <br />company. Otherwise mileage is reimbursed at the IRS rate. <br />The City Administrator recommended that reimbursement of the <br />deductible be considered on a case-by-case basis. There may be <br />circumstances when reimbursement of the deductible is appropriate and <br />others where it is not. <br />Council again discussed the meal expense allowance, with the consensus <br />being in support of the Falcon HeighYs' policy. Scti(ze poinYed out Falcon <br />Heights' policy stltes that should the price of a meal be included in a <br />registration fee, $6 for breakfast, $9 for lunch, and $15 for dinner would <br />be deducted from the $35 expense allowance for that day. Fahey pointed <br />out that all expenses would have to be receipted. <br />Mr. LaValle introduced the following resolution and moved its adoption: <br />RESOZ,UTION N0. 98-4-84 -ADOPTING A TRAVEI. EXPEN,SE <br />REIM73URSEMENT POI,ICYSIMII,AR TO FAI,CONHEIGHT,S' <br />AL7.OWING FOR UP TO $35 PER DAY FOR AI.L EXPENSES <br />