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NEIGHBORHOOD MEETING MINUTES PAYNE AVENUE MONDAY, NOVEMBER 15, 2010 7:30 P.M. The City Administrator welcomed those present to the neighborhood meeting regarding the proposed mill and overlay project on Payne Avenue. See sign -in sheet for those in attendance. The City Administrator introduced himself, Mr. Joel Hanson, Mr. Lee Elfering, City Engineer of Elfering Associates, and Mr. Bill Dircks, Public Works Superintendent. The City Administrator explained the neighborhood meeting process whereby the City provides residents of the proposed construction area with the basic information, obtains their input on the nature of the project, and then decides how to proceed. At this point, the City Engineer, Mr. Elfering, reviewed the handout material (copy attached) with those who were present. He explained in detail existing conditions and the proposed improvements. Mr. Elfering indicated that the proposed improvement involved removing all blacktop from areas that were overlaid in 1990, grading the gravel to re- establish a crown, correcting any soft sub grade, and paving two new 2" lifts of asphalt. The portion of the road that was completely rebuilt in 1990 would be edge- milled and overlaid. He also proposed to replace curb and gutter where it was severely damaged or holding a significant amount of water. Mr. Elfering estimated the cost of the project to be $285,000 based on similar work we have performed in the past few years. Mr. Elfering then explained the City's Assessment Policy, a proposed construction schedule, and potential construction issues that have occurred in the past. At the conclusion of Mr. Elfering's presentation, the residents were asked for comments or questions regarding anything that had been presented. The following is a summary of that discussion: A resident asked if the project would include work on the catch basins near Allen Avenue. He also stated that there is a ten -inch pipe that conveys water from the backyards to the Payne storm sewer system that may need attention. Mr. Elfering indicated that he would evaluate the pipe and the structures and determine what work would need to be done if the project were to move forward. A resident commented that the City should look at adding catch basins to take the burden off of the existing single set of catch basins currently in- place. He added that the house at 2985 Payne has had water running in the house during storms in the past. Mr. Elfering explained that storm sewer is not typically added on a mill and overlay job due to the digging and disturbance required. He did say that in this case he will look at it but cautioned that the in -place pipes under Payne aren't sized for huge rain events so there may not be much that can be done. The City Administrator added that in recent years the City added drainage to the 694 49