01-09-08 Council Agenda - Laserfiche WebLink

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JOINT POWERS AGREEMENT For the Trail and Boardwalk Extension manner to avoid unnecessary delays in completing the project. If a change order is being processed to benefit only one City, then only that City needs to approve the change as long as that City accepts 100% of the cost associated with said change order. Contracting Agency The City of Little Canada shall act as the Contracting Agency for the project. The City of Little Canada will not advertise for bids until it has received authorization from the City of Maplewood to proceed. The City of Little Canada will advertise for bids in accordance with the requirements of law applicable to statutory cities. The City of Little Canada will require bid bonds, performance and payment bonds and insurance as agreed to by both parties and prescribed in the project specifications attached as Exhibit C. Sanders Wacker Bergly, Inc., professional consultant responsible for the design and management of this project shall prepare all addenda, distribute bid documents, received bids and tabulate bids. The consultant shall forward the bid results to each City for their respective approvals prior to award of the contract. Little Canada shall award the bid to the lowest responsible bidder unless that bid exceeds the estimate of costs depicted on Exhibit B by more than ten percent (10 %). If the bid exceeds the estimate by more than 10 %, then either City may choose not to award the bid, in its sole discretion. The City of Little Canada will enter into a contract with the lowest responsible bidder. As the Contracting Agency, the City of Little Canada shall have the right to issue change orders, make payments to the contractor, provide construction observation, require construction testing and otherwise administer the contract as deemed necessary for the proper completion of the project, subject to the terms of this agreement. Staff Designations Each City shall designate a staff contact who shall be empowered to make administrative decisions regarding this project for their respective city as provided for by this agreement. The City of Maplewood hereby designates DuWayne Konewko, Environmental Manager, as the staff contact for this project. The City of Little Canada hereby designates Jim Morelan, Director of Parks & Recreation, as the staff contact for this project. Payment and Reimbursement The City of Little Canada will make partial payments to the contractor on a monthly basis according to the work completed and based upon the recommendation of Sanders Wacker Bergly, Inc. The City of Little Canada will submit requests for reimbursement to the City of Maplewood for its portion of the work on a monthly basis. Payment shall be made within fifteen (15) days of submittal. Each City represents that it has sufficient funding to pay its share of the project costs. Page 3 of 7