01-09-08 Council Agenda - Laserfiche WebLink

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JOINT POWERS AGREEMENT For the Trail and Boardwalk Extension existing Little Canada Trail that runs east from LaBore Road. Approximately 230 feet of the trail to be constructed will be a wood boardwalk that crosses a wetland area. Cost Estimate A preliminary cost estimate for the project is attached, Exhibit B, which shows a breakdown of the anticipated costs for the City of Little Canada and the City of Maplewood. This is only an estimate. The actual cost of the project may vary and each City will be responsible for the actual cost of the completed project within their respective area for all work except "mobilization" and "staking and layout" which shall be divided on a 50/50 basis between the two cities. Cost Sharing The bid forms will require a complete breakdown of the contractors cost based on unit prices and a total lump sum bid. The unit prices will allow an accurate assignment of the cost of the project to each party. Any lump sum amounts (except for "mobilization" and "staking and layout ") will be assigned to each party based on an estimate of the amount of work occurring within each City as a percentage of the total amount of the work occurring within each respective City. In the event that such an allocation is not possible, then those costs will be split on a 50/50 basis. Prior to the award of the bid, each party shall review the bids received, including the unit prices and the cost obligation for each party. A revised cost estimate shall be prepared assigning bid costs to each City. Once written approval is obtained by the designated staff contact from each City, a contract will be signed between the City of Little Canada and the lowest qualified bidder, for construction of the entire project. It is also understood that time is of the essence in awarding the bid and each City shall endeavor to either approve or deny the revised cost estimate with expediency. Costs for professional services associated with design shall be the responsibility of each City and billed on an individual basis. Costs for professional services associated with project management and oversight shall be included on the estimate of costs and split on a 50/50 basis between each City, except for any costs that are directly attributable to any one City. In that case, the City generating the professional services costs shall be responsible for all fees associated with the service request. Change Orders The parties acknowledge that change orders may be required on the project and that time is of the essence on many construction decisions. The parties agree that change orders may be approved administratively by agreement of the designated staff. The parties further agree that any change orders over 10% of the total contract amount shall require approval from each respective city council. Said approval or denial shall be obtained in an expeditious Page 2 of 7