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349.19, Minnesota Statute Page 3 of 3 Subd. 9. Annual audit; filing requirement. An organization licensed under this chapter must have an annual financial audit or financial review when required by section 297E.06, subdivision 4 . Subd. 9a. Records. An organization licensed under this chapter must maintain records that account for the assets, liabilities, and fund balance of the organization. The records must also account for the revenues, taxes, prize payouts, expenses, and lawful purpose expenditures of the organization. The records must include a perpetual inventory of games purchased but not yet played and games in play. Subd. 9b. Accounting manual. The board must prepare and distribute to each organization licensed under this chapter a manual designed to facilitate compliance with section 349.19, subdivision 9a . The manual must include a clear description of the processes needed to maintain the records required in section 349.19, subdivision 9a. The board may contract for preparation of the manual. Subd. 10. Pull -tab records. (a) The board shall by rule require a licensed organization to require each winner of a pull -tab prize of $50 or more to present identification in the form of a driver's license, Minnesota identification card, or other identification the board deems sufficient to allow the identification and tracing of the winner. The rule must require the organization to retain winning pull -tabs of $50 or more, and the identification of the winner of the pull -tab, for 3 -1/2 years. (b) An organization must maintain separate cash banks for each deal of pull -tabs unless (1) two or more deals are commingled in a pull -tab dispensing device, or (2) the organization uses a cash register, of a type approved by the board, which records all sales of pull -tabs by separate deals. (c) The board shall: (1) by rule adopt minimum technical standards for cash registers that may be used by organizations, and shall approve for use by organizations any cash register that meets the standards; and (2) before allowing an organization to use a cash register that commingles receipts from several different pull -tab games in play, adopt rules that define how cash registers may be used and that establish a procedure for organizations to reconcile all pull -tab games in play at the end of each month. Subd. 11. Information made part of organization minutes. A licensed organization which receives a copy of a written audit under subdivision 9, or an audit or compliance report prepared by an agency of the state, must place the audit report or compliance report in the minutes of the next meeting of the organization following receipt of the report. Copies of such minutes must be made available to all members of the organization upon request. History: 1976 c 261 s 9; 1984 c 502 art 12 s 13; 1986 c 467 s 19,20; 1987 c 327 s 19; 1988 c 596 s 5; 1989 c 334 art 2 s 29 -33; 1Sp1989 c 1 art 13 s 11; 1990 c 590 art 1 s 32; 1991 c 336 art 2 s 28 -32; 1993 c 13 art 1 s 4; 1994 c 633 art 5 s 77 -81; 1996 c 467 s 7; 1996 c 471 art 13 s 18,19; 1997 c 7 art 1 s 128; 1997 c 231 art 7 s 34; 1998 c 322 s 5; 1998 c 389 art 13 s 6; 1Sp2001 c 5 art 13 s 13; 2002 c 386 art 18 9; 2003 c 110 s 37,38; 2004 c 172 s 8; 2005 c 166 art 1 s 31 -33; 2006 c 205 s 25,26 https : / /www.revisor.leg.state.mn.us /statutes / ?id= 349.19 3/24/2008 6