06-25-08 Council Agenda - Laserfiche WebLink

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CITY OF LITTLE CANADA ELECTED OFFICIAL OUT -OF -STATE TRAVEL POLICY Purpose: The City of Little Canada recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events, and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: I. The event, workshop, conference, or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of travel. In evaluating the out -of -state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the Mayor or as a Council Member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials; • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full Council; • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as "sister - city" relationship; • Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or to otherwise meet with Federal officials on behalf of the City; • Whether the City has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 2