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3. The City may make payments in advance for airfare, lodging, and registration if <br />specifically approved by the Council. Otherwise all payments will be made as <br />reimbursements to the elected official; <br />4. The City will reimburse for transportation, lodging, meals, registration, and <br />incidental costs using the same procedures, limitations, and guidelines outlined in <br />the City's policy for out -of -state travel by City employees; <br />5. Airfare will be reimbursed as the coach rate; <br />6. Mileage will be reimbursed at the IRS rate. If two or more Council Members <br />travel together by car, only the driver will receive reimbursement. The City will <br />reimburse for the cost of renting an automobile if necessary to conduct City <br />business; <br />7. Conference fees, transportation costs, lodging costs, and miscellaneous expenses <br />such as phone calls, meals, and hotel gratuities are limited to actual expenses up <br />to the maximum set by the IRS per -diem rate for the continental United States <br />(CONUS). Expenses must be supported by receipts. <br />8. An expense report form, along with receipts, shall be submitted to the Finance <br />Director for payment. <br />9. The City will not reimburse for alcoholic beverages, personal telephone calls, <br />costs associated with the attendance of a family member, rental of luxury <br />vehicles, meal expenses included in the cost of registration, or recreational <br />expenses such as golf or tennis. <br />Adopted this 2511) day of June, 2008. <br />Attest: <br />Joel Hanson, City Administrator <br />s <br />William Blesener, Mayor <br />