09-26-2007 Council Agenda - Laserfiche WebLink

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personal property estimated to exceed $50,000. For purchases estimated to cost more than $5,000 but less than $50,000, the City will attempt to obtain at least two written quotes that will be submitted and maintained with paid vouchers. The City will also maintain documentation of its efforts to obtain two written quotes if the City receives only one written quote. The City may purchase goods, materials, supplies and equipment off the State of Minnesota contract or other similar competitive purchasing programs as an alternative means of complying with competitive bidding requirements. Policy on Service Providers and Consultants: The City Council will annually approve service providers and consultants who have been approved to provide services to the City. At least every five years the City will use seek proposals from service providers and consultants. The request for proposals may be rotated year to year so that there is not a complete turnover of service providers in any given year. Policy on Emergency Purchasing: The City may waive competitive bidding requirements to contract for purchase of goods, equipment, materials and services following the declaration of a local emergency, in accordance with Minnesota's Emergency Management Act, or other circumstances where an immediate threat to life, public health, and safety exists. The City Administrator will submit a written report detailing the emergency and the nature of emergency purchases to be approved by the City Council. Policy on the Sale or Disposal of City Equipment: The City Administrator will determine the appropriate method of selling or disposing of unneeded City property, which may include advertising the sale of the equipment, auctioning or providing for the equipment to be auctioned, or trading in existing City equipment when purchasing new equipment. Under no condition will unneeded City equipment be sold to a City officer. A City employee may purchase City equipment of nominal value (less than $50.00) only when it is sold through an auction or a sealed bid process in which the equipment is sold to the highest responsible bidder. Similarly City equipment where the cost of disposal would equal or exceed any reasonable sale price may be sold to a City employee in accordance with the described method (an example of this would be old appliances acquired through redevelopment). If the expected selling price of the equipment is more than $50,000, the City will follow competitive bidding requirements. Policy on the Purchase or Sale of Real Estate. The City may retain a real estate agent to assist with land transactions. The City will not sell property to a City officer. The planning commission will be notified prior to the sale of any City owned property and no sale shall be made until the planning commission has commented on same. 10