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TO: Mayor Blesener and Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />Shelly Rueckert, Finance Director <br />DATE: November 9, 2007 <br />RE: Proposed Capital Improvement Budgets and General Fund /Levy Update <br />Enclosed is the updated 2008 Proposed Capital Improvements Budget. Please note the <br />following regarding these budgets. <br />Capital Funds: <br />The General Capital Improvement Fund- <br />• We have been researching new copiers to replace our current copier. We are <br />looking to gain efficiencies in with the additional technologies available, along <br />with the ability to add electronic document storage / retrieval. The Copiers tested <br />range in price from $15,000- $18,000. The budget includes an estimated cost for <br />document storage software. <br />• We are considering an upgrade to IP telephony in order to reduce monthly phone <br />services costs. Once a specific plan is in place it will be presented to the Council <br />for approval. The $25,000 included in the budget is based on similar sized City's <br />conversion costs. One issue we have to consider is the stability of the I -Net under <br />our current cable franchise. There is a risk that it will go away in 2013 and this <br />could be a significant cost impact. <br />• The 2007 budgeted Planner and Engineer costs associated with updating the <br />City's 2008 Comprehensive plan have been moved to 2008. The estimates for the <br />planner and engineer are $35,000 and $15,000 respectively. <br />