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515 Little Canada Road, Little Canada, MN 55117 -1600 <br />(651) 766 -4029 / FAX: (651) 766 -4048 <br />www.ei.little-eanada.mn.us <br />TO: Mayor Blesener and Council Members <br />FROM: Shelly Rueckert & Kris Pechman <br />RE: Recreation Software and Credit Card Processing <br />DATE: May 19, 2006 <br />MAYOR <br />Bill Blesener <br />COUNCIL <br />Jim LaValle <br />Rick Montour <br />Barbara Allan <br />John Keis <br />ADMINISTRATOR <br />Joel R. Hanson <br />At the February 8(11 council workshop the Council approved the acceptance of credit <br />cards for park and recreation registrations. At that time, we had two vendors in mind <br />that could provide these services. We have reviewed a third vendor which would <br />provide services beyond basic registration services and credit card processing. See <br />attached spreadsheet for comparison of the three vendor services. <br />Based on our review of services, we would recommend Active Network as the city's <br />vendor. Active Network is formerly the provider of RecWare software. RecWare is a <br />popular recreation software used by many large cities to manage various activities. In <br />the past, the cost of this software was cost prohibitive for a city our size. The software <br />is now more reasonably priced. <br />With this software, we would be able to eliminate the use of the Microsoft Access for <br />the Recreation Department. Currently Kris is the only person within the Recreation <br />Department with the knowledge to manage the Access program. Access is fairly <br />complex and not user friendly. In order for the program to produce the reports required <br />by the Recreation Department it takes an experienced Access person. With the Active <br />Network software, most of the reports frequently used by the Recreation Department <br />are "canned" reports. The program is user friendly and will eliminate the Recreation <br />Department's dependence on Kris to produce reports. The reports can be easily viewed <br />and generated by anyone in the Recreation Department. The reports will also be real <br />time status as the activity will be easier to enter as it comes in the door as opposed to <br />the "batch processing system" we use with Access. <br />