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It will also eliminate the need for additional manual and paper processing currently in <br />use by the Recreation Department. Currently we are holding all registration slips and <br />checks /cash until teams have been set. The Active Network program can generate a <br />summary of the sign up slip information and the coaches and Recreation Department <br />employees can all work off a common listing in dividing up teams. This program will <br />allow the City to implement a segregation of duties in the cash handling process with <br />recreation receipts. Currently, we have do not have a checks and balances system in <br />this area. <br />The cost of the software itself is $1,600 with another $800 for staff training. The cost <br />incurred for credit card processing with Active Network ($750 quarterly minimum) is <br />considered 80% software maintenance expense and 20% credit card processing <br />expense. The 20% processing cost would put the Active Network on par with the other <br />two providers as far as annual cost for credit card processing (approximately $600). <br />Therefore, the annual maintenance cost equates to $2,400 per year. <br />The $2,400 annual cost is viewed as a good price for the increased flexibility of <br />accessing information, the timeliness of information, the reduced staff time in managing <br />intemal software programs, greater efficiency gains by the Recreation Department staff, <br />and the improved cash receipting internal controls. <br />Therefore, it is staff's recommendation that we use Active Network as our credit card <br />processing software with the added benefit of enhancing the technology usage within <br />the Recreation Department. <br />