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<br /> <br /> Staff Report <br /> <br /> <br /> <br />To: Mayor Fischer and Members of the City Council <br /> <br />From: Heidi Heller, City Clerk/HR Manager <br /> <br />Date: October 8, 2025 <br /> <br />Re: 2026 Addendum to Recording Secretary Service Agreement with TimeSaver Off <br />Site Secretarial, Inc. <br /> <br /> <br />Action To Be Considered: <br />Motion to approve, table or deny the following: <br />• Approve the addendum to the recording secretary agreement with TimeSaver Off Site <br />Secretarial, Inc. for 2026 services and authorize the City Administrator to sign the <br />agreement. <br /> <br />Background: <br />The city began contracting with TimeSaver as our recording secretary for the Planning and Parks <br />& Rec Commissions in 2020, and then added City Council meetings in February 2023. Staff is <br />very pleased with the work they submit. TimeSaver has been providing recording secretary <br />services for many cities in Minnesota for over 20 years. They have submitted an addendum to <br />their agreement for a rate increase of less than 3.5%. <br /> <br />The 2026 Budget accommodates the increase in costs. <br /> <br />Staff Recommendation: <br />Approve the submitted addendum to the recording secretary agreement with TimeSaver Off Site <br />Secretarial, Inc. for services January 1 – December 31, 2026. <br /> <br />Attachments: <br />• 2026 Addendum to Recording Secretary Service Agreement <br />